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Methods To Work Smarter Not Harder Which Will Change Your Whole Life
Aim for effectiveness, not neatness. Neatness as an end by itself can be dangerous: Putting things away only to clear off your desk can cause you to lose or even forget about them. This one tip will immediately allow you to work smarter not harder.
Clutter is rarely caused by inadequate space or time. The primary cause is usually indecision. So be selective about what you carry into your office and home. If you know what you value and what your ultimate goal are, being selective is not hard.
Have a place for every single thing. Open your mail in the same place everyday so it doesn't get strewn all over. Put unpaid bills together, away from paid bills. Keep all office supplies collectively to prevent duplicate orders.
You should not use your entire desk surface as a giant In-box. Rather, determine your next action on every piece of paper and file accordingly. Tasks to be completed soon (telephone calls to make, questions you should ask business partners) and current projects go into your "Action Files," which should not be combined with Reference Files. Action Files has to be kept near at hand.
That maxim, "Handle each piece of paper only once," is too extreme to be practical. But it contains a grain of truth. Do attempt to take the next action that's needed every time you manage a piece of paper. What about that seminar advertisement you left on your table, as a reminder to decide whether to sign up - you know, that paper you've shuffled 15 times today already? Either call immediately to get the information you require, or make a note in your appointment book to call later. Then you are that much closer to being done with it.
Don't save paper that you're not willing to spend some time filing. If you don't file it well, you either will forget you have it, or you won't be able to find it if you need it. It does you no good, and the outcome is not different from if you'd thrown it out initially. If you are set up to scan information into your computer, be selective. If you cannot imagine a certain situation when you'd need to refer to the information again, don't scan it. Many of us save a great deal of paper we'll never use again.
Often we are own worst enemies, interrupting ourselves by hopping from one half-finished task to another. Avoid doing "the desktop shuffle" - shifting papers pointlessly around on your desk. Each time you handle an item, take an action towards finishing it so you will work smarter not harder.
Learn to say "No." You can live to be a hundred and still not have time to do everything you want-that's the curse and gift of being smart and having high expectations of your own self. The good news is you may choose what to focus on. You have far more freedom than you may recognize. Aside from obligations like caring for weak family members and paying taxes, very little of what you "have" to do is morally or legally compulsory. Review everything in life and ask, "What's the worst that can take place if I stopped doing this?" Saying "No" often is the only way you can "Yes" to what you really value.
Watch out for stuff. The more stuff you have, the more you must find a location to put, and the more you'll have to clean, repair, and eventually change. Stop purchasing things you don't actually need just because they're selling at knockdown prices. That alone will help you work smarter not harder. You can get more stuff, and you can always get more money. However you would never be able to get more time.
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